Management Assistant

Andros believes in people above anything else.  Their success has come from empowering hands-on, pragmatic individuals within a dynamic, solution-seeking and market-share winning organisation.  Entrepreneurial spirit is encouraged and consumer satisfaction is paramount.

The work environment is fast, varied and “politic” free. Communication is uncomplicated and relies on the trust built through professional expertise and a real team player attitude.

There is pride within the organisation to be the manufacturer of simple, high-quality food, offering great value to the consumer. In short, an “international good food maker”.

Bonne Maman has seen significant success in the UK over recent years becoming brand leader of the jam category in 2013 and is now a major player in chilled desserts and yoghurt. Bonne Maman is known for its simple, great quality, natural products evoking a homely welcoming and trustworthy brand.

To support this growth we are now seeking a Management Assistant

Your role will be to provide overall support and assistance to the PA/Office Manager, Commercial Director, Strategy Director and London team, with the day to day administrative activities of a busy head office.

Main tasks and responsibilities:

Administration

Support the Commercial Director & Strategy Director:

• diary management
• meeting room bookings
• customer conference bookings,
• customer meeting arrangements e.g. catering arrangements
• organisation of customer hospitality

Overall support to Commercial, Category & Marketing teams including:

• booking travel and accommodation
• compiling weekly business update communications
• working closely with the commercial team to update promotions

As well as….

• Arranging equipment for new team starters
• Provide cover for the PA/ Office Manager when out of office, including assistance to the Managing Director
• Welcome visitors to the office and attend to deliveries
• Support the creation of business presentations & research projects on an ad-hoc basis

 

Office Management

• Maintain high standards in the London office (tidiness, cleanliness, ensure  maintenance or replacement of equipment etc.)
• Maintain inventory log of all PC equipment in the Hammersmith office

Liaise with IT department to ensure IT projects for London are:

• effectively communicated and rolled out
• Training on new software and applications is provided
• Mandatory IT training e.g. security requirements, is completed by all
• Office wide IT issues are logged and followed up to conclusion

Create and manage H&S compliance folder to include:

• desk assessments
• maintenance checks
• fire drill recording, alarms, access to building and extinguisher checks,
• first aid provisions
• Monitor all office consumable stock levels and order where necessary
• Manage Company Pool Car:- tax, service, maintenance, bookings
• Build and maintain relationships with external suppliers: maintenance, cleaning company

Events

Collaborate with PA/Office Manager in the arrangement of Andros company updates, functions, team events and team social celebrations

Knowledge, skills and experience

• Flexible and able to work to short deadlines and changing priorities. Copes well with pressure.
• ‘Hands-on’, a problem solver, able to quickly to resolve issues
• Clear communication with a drive to get things done
• Hard-working and keen to learn
• Forward thinking beyond the immediate task.
• Passion, energy and enthusiasm for the responsibilities of the role

Candidate Profile and Background

The successful candidate will be highly organised and efficient with a can-do attitude and bright, enthusiastic personality.

Your strength will lie in your ability to take ownership of the role and stay in control of multiple projects and priorities to meet deadlines.

GCSE in Math and English to a minimum grade of level 4

Proficient in Microsoft Office – Excel, Word, PowerPoint

Company Package:

·        Market Leader in their products and sector

·        Competitive salary

·        Company pension 6% employer contribution

·        25 days holiday + bank holidays

·        Company sick pay

·        4 x Death in Service